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Thread Case Study - Student Advising Software
Thu, Apr 21 2016 6:57 PMPermanent Link

Alan Questell

Richmond Community College

I’ve been wanting to share this for some time, but this was my first opportunity.

I’ve attached some screenshots of a student advising system I created for my college.  It is all EWB (with modules) and EDB.  

I wish I could give you access, so you could try it out, but this is a live system dealing with real student records, so it falls under federal laws of privacy.

We had looked at purchasing a packaged product for advising, but we are a fairly small college (2500+ students), and they were very expensive.  The last one we previewed was $30,000 per year and that was for a discounted first-year license.

I was talking to the president of the college and he said, “You know, all we really need is something where we can easily share notes about students.”  

Our problem is that a student will tell one person, “xxxxx told me this…” but they often can’t remember who xxxx is or when they were told that.  Or, they may have just made it up.  Or, they don’t recall what they were told accurately.

The result was this software that does so much more than just keep notes about students.  We’ve been using it since late last year.  It has information on 4500+ students so far and is accessed by almost 100 advisors.  It is very easy to use and our faculty advisors (most of them anyway) have had nothing but good things to say about it.

Screenshots in the attached file include:

1.   Obligatory log in screen.  
2.   Students and notes. Once advisers log in, they are presented with a list of their advisees.  But they can search for any student by ID or last name.  We can keep general notes about a student here.
3.   Career planning screen.  This was done at the last minute before rollout because our president mandated that every student should have a career plan.  I have no idea what should be in a career plan, so I put what I thought should be on that page.  He liked it.
4.   Contacts.  This is the page used most often.  This page allows us to record information about each significant contact with a student – what type of contact, what was discussed, and date.  So anyone else can then go back and see what was discussed with the student and by whom, in chronological order.
5.   Academic Planning. This wasn’t asked for initially, but it was something I really wanted. And this was the most difficult to program.  This allows the advisor to build an academic plan for the student by semester.
6.   Academic plan – grid view. Once a plan is built, it can be viewed in its totality and printed here.  

Behind the scenes, this system is updated each night.  A CSV file from our on-campus system is downloaded and an EDB job runs to update the students and advisor lists.  We are constantly adding students and they are often re-assigned to advisors.

The next things I’m working on include alerts (flagging contact information for those who need to see it) and reports.

I’ve been an Elevate Software customer since April 14, 2000, so we’ve just celebrated our 16th anniversary.



Attachments: AdvisingSoftware.pdf
Thu, Apr 21 2016 10:41 PMPermanent Link

Trinione

Looks great! It's good to see EWB in motion. Thx.
Fri, Apr 22 2016 12:05 AMPermanent Link

Steve Gill

Avatar

Very nice.
Fri, Apr 22 2016 2:22 AMPermanent Link

Roy Lambert

NLH Associates

Team Elevate Team Elevate

Alan


It looks very good - I hope you're planning on selling it - say $10k per year

Roy Lambert
Mon, Apr 25 2016 11:09 AMPermanent Link

Tim Young [Elevate Software]

Elevate Software, Inc.

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Email timyoung@elevatesoft.com

Alan,

That looks fantastic.  Do you mind if I do a blog post using this information ?

Thanks,

Tim Young
Elevate Software
www.elevatesoft.com
Mon, Apr 25 2016 1:52 PMPermanent Link

Walter Matte

Tactical Business Corporation


Very nice!

Walter
Mon, Apr 25 2016 6:41 PMPermanent Link

Alan Questell

Richmond Community College

Feel free...thanks.


Tim Young [Elevate Software] wrote:

Alan,

That looks fantastic.  Do you mind if I do a blog post using this information ?

Thanks,

Tim Young
Elevate Software
www.elevatesoft.com
Wed, Apr 27 2016 12:29 PMPermanent Link

Tim Young [Elevate Software]

Elevate Software, Inc.

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Email timyoung@elevatesoft.com

Beautiful, thanks.

Tim Young
Elevate Software
www.elevatesoft.com
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